PRIVACY POLICYOtherworldly Artists / Casies AC LimitedVersion 1.0 — Effective date: 16 June 2026Questions? Email us at privacy@otherworldly-artists.com
1. Who We Are
Casies AC Limited (trading as Otherworldly Artists) is a data-driven music booking and artist management agency incorporated in England and Wales (company number 13224793).
Legal name: Casies AC Limited
Trading name: Otherworldly Artists
Company number: 13224793
Registered address: 99 Barton Road, Cambridge, CB3 9LL, United Kingdom
Operating address: Lobeckstrasse 36-40, 10969 Berlin, Germany
Email: privacy@otherworldly-artists.com
Website: otherworldly-artists.com
We also operate a wholly-owned German subsidiary, Otherworldly Artists GmbH (HRB 287008 B), registered at Lobeckstrasse 36-40, 10969 Berlin, Germany.
Data controller: Casies AC Limited is the data controller for the personal data described in this policy. Where our German subsidiary processes personal data in connection with its activities, Casies AC Limited and Otherworldly Artists GmbH may act as joint controllers pursuant to Article 26 GDPR.
2. Who This Policy Applies To
This policy applies to:
Music industry professionals (venue bookers, promoters, festival programmers, talent buyers, and brand partnerships managers) whose professional contact details we process for business development purposes
Artists and their representatives with whom we work in connection with our booking and management services
Consultants, contractors, and service providers engaged by us
Visitors to our website at otherworldly-artists.com
Anyone who contacts us via our website contact form or by email
We obtain professional contact information from publicly available industry sources, event websites, professional networking platforms, and business intelligence providers.
3. What Personal Data We Collect
3.1 Music Industry Professionals
We collect and process the following data about music industry professionals for business development purposes:
Professional name
Professional email address
Professional role and organisation
Prior booking history with artists similar to those we represent (derived from publicly available sources)
3.2 Artists and Representatives
We collect and process the following data in connection with our booking and management services:
Name and contact detailsBooking history and performance data
Financial information relevant to booking fee negotiations
Agent and management contact details
3.3 Consultants and Service Providers
We collect and process the following data about our consultants and service providers:
Name, contact details, and address
Bank account details for payment purposes
Right to work documentation
Tax and National Insurance information
3.4 Website Visitors
When you visit our website or use our contact form, we collect:
Name and email address submitted via the contact form
The content of any message you send us
Technical data including IP address, browser type, and pages visited (collected via functional cookies only)
We do not use Google Analytics or any third-party analytics tools on our website. We do not use any cookies beyond those strictly necessary for the operation of the website.
3.5 Sources of Professional Contact Data
We obtain professional contact information from:
Publicly available venue, festival and promoter websites
Publicly available social media and professional networking profiles
Industry databases
Business intelligence providers such as Apollo and Hunter
Prior business interactions
4. How and Why We Use Your Personal Data
4.1 Outbound Business Development
What we do: Send targeted booking pitches to music industry professionals on behalf of artists we represent.
Data processed: Professional name, professional email address, professional role, prior booking history.
Lawful basis: Legitimate interests (Article 6(1)(f) UK/EU GDPR). We have a genuine commercial interest in conducting outbound business development. We have assessed that this interest is not overridden by the interests of the individuals concerned, given that we contact them exclusively in their professional capacity, on the basis of their prior commercial activity, with relevant and targeted communications that include a clear opt-out mechanism. A full Legitimate Interest Assessment is available on request.
Retention: For as long as the individual remains active in a relevant professional role in the music industry, subject to the exercise of the right to erasure.
4.2 Artist and Booking Management
What we do: Manage artist bookings, negotiations, and touring arrangements.
Data processed: Artist name, contact details, booking history, financial information, agent and management details.
Lawful basis: Performance of a contract or steps taken prior to entering into a contract (Article 6(1)(b) UK/EU GDPR).
Retention: For the duration of the management or booking relationship and for 6 years thereafter for legal and accounting purposes.
4.3 Consultant and Service Provider Engagement
What we do: Engage and pay consultants and service providers.
Data processed: Name, contact details, bank account details, right to work documentation, tax information.
Lawful basis: Performance of a contract (Article 6(1)(b) UK/EU GDPR) and compliance with legal obligations (Article 6(1)(c) UK/EU GDPR).
Retention: For the duration of the engagement and for 6 years thereafter.
4.4 Website Contact Form
What we do: Respond to enquiries submitted via our website contact form.
Data processed: Name, email address, message content.
Lawful basis: Legitimate interests (Article 6(1)(f) UK/EU GDPR) - we have a legitimate interest in responding to enquiries directed to us.
Retention: For as long as necessary to respond to the enquiry and for 12 months thereafter.
4.5 Legal and Compliance Obligations
What we do: Comply with legal, regulatory, and accounting obligations.
Data processed: Such personal data as is necessary for the relevant legal obligation.
Lawful basis: Compliance with legal obligations (Article 6(1)(c) UK/EU GDPR).
Retention: As required by the applicable legal obligation, typically 6 years.
5. Who We Share Your Data With
We share personal data with the following third party processors. We do not sell your personal data or share it with any third party for their own marketing purposes.
EU-based processors:
Google Workspace: email, document storage and collaboration (EU data residency configured)
ABOSS: booking management platform
Amazon Web Services: cloud infrastructure hosting (EU, eu-central-1 region)
US-based processors:
Notion: internal documentation and knowledge management
Apollo: business development and contact management
Hunter: professional email address identification
Webflow: website hosting and management
SerpAPI: data collection infrastructure
OpenRouter: AI model routing for internal tools
6. International Transfers
Some of our third party processors are based outside the UK and European Economic Area (EEA). Where we transfer personal data outside the UK or EEA, we ensure appropriate safeguards are in place including Standard Contractual Clauses (SCCs) approved by the European Commission and/or the UK Information Commissioner's Office, adequacy decisions where applicable, and Data Processing Agreements with each processor.
7. How Long We Keep Your Data
We retain personal data for no longer than is necessary for the purposes for which it was collected. In summary:
Music industry professional contact data: retained while the individual remains active in a relevant professional role, subject to the right to erasure
Artist and booking data: 6 years following the end of the relationship
Consultant and service provider data: 6 years following the end of the engagement
Website contact form data: 12 months following the enquiry
Legal and compliance records: as required by applicable law, typically 6 years
You may request erasure of your personal data at any time — see section 8 below.
8. Your Rights
Under UK GDPR and EU GDPR, you have the following rights:
Right of access: request a copy of the personal data we hold about you
Right to rectification: request that we correct inaccurate or incomplete data
Right to erasure: request deletion of your personal data in certain circumstances
Right to restriction: request that we restrict processing in certain circumstances
Right to data portability: receive your data in a structured, machine-readable format where applicable
Right to object: object to processing based on legitimate interests at any time; where you object to direct marketing we will cease processing immediately
Right to withdraw consent: withdraw consent at any time where we rely on it as a lawful basis
How to exercise your rights: Contact us at
privacy@otherworldly-artists.com. We will respond within one month. We may need to verify your identity before processing your request.
Unsubscribe from marketing: All outbound marketing communications include a one-click unsubscribe link. You may also unsubscribe at any time by emailing
privacy@otherworldly-artists.com.
9. How to Make a Complaint
If you have a complaint, please contact us first at
privacy@otherworldly-artists.com. We will acknowledge within 5 working days and aim to resolve within 30 days.
If you are not satisfied, you may complain to the relevant supervisory authority:
UK residents: Information Commissioner's Office (ICO) — ico.org.uk — 0303 123 1113
EU residents (Germany): Berliner Beauftragte für Datenschutz und Informationsfreiheit (BlnBDI) — datenschutz-berlin.de
EU residents (other): The supervisory authority in your country of residence
10. Cookies
We use only cookies that are strictly necessary for the operation of the website. We do not use analytics cookies, advertising cookies, or any other non-essential cookies. You do not need to consent to cookies to use our website. Session cookies that enable the contact form to function are deleted when you close your browser.
11. Security
We have implemented appropriate technical and organisational measures to protect your personal data, including:
Password management controls
Access controls limiting data access to authorised personnel only
Device encryption
Secure cloud infrastructure hosted within the EU
Contractual data security obligations with all third party processors
In the event of a personal data breach, we will notify the relevant supervisory authority within 72 hours where required by law, and will notify affected individuals where the breach is likely to result in a high risk to their rights and freedoms.
12. Changes to This Policy
We may update this policy from time to time.
We will notify you of material changes by posting the updated policy on our website with a revised effective date.
Current version: 1.0 — Effective date: 16 June 2026
13. Contact Us
Email: privacy@otherworldly-artists.com
Post: Casies AC Limited (t/a Otherworldly Artists), 99 Barton Road, Cambridge, CB3 9LL, United Kingdom
Website: otherworldly-artists.com
This privacy policy was last reviewed on 16 June 2026.
